Privacy policy

PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA
pursuant to Article 13 of Regulation (EU) 2016/679

This Privacy Notice is provided in accordance with Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data, hereinafter referred to as the “GDPR”, as well as the applicable Italian data protection legislation.

This Privacy Notice describes how the personal data of users who visit and use the Barberini Interiors website is collected and processed, particularly when users submit enquiries through the contact form or via the other contact details available on the website.

Barberini Interiors is a brand of Barberini Allestimenti S.r.l. and does not constitute a separate legal entity.

“Personal data” means any information relating to an identified or identifiable natural person, whether directly or indirectly.

“Processing” means any operation or set of operations performed on personal data, including collection, recording, organisation, storage, consultation, use, alteration, disclosure, restriction, erasure or destruction.

“Data subject” means the natural person to whom the personal data being processed relates.

 

1. Data Controller

The Data Controller of the personal data collected through the Barberini Interiors website is:

Barberini Allestimenti S.r.l. di Arturo Barberini
Registered office: Via Giuseppe Impastato 1
61040 Castelvecchio di Monte Porzio (PU) – Italy
VAT No.: 01552280420
Telephone: +39 0721 956060
Email: info@barberini-interiors.com

Barberini Interiors is a brand of Barberini Allestimenti S.r.l.; therefore, all obligations and responsibilities relating to the processing of personal data remain with Barberini Allestimenti S.r.l.

For any enquiry concerning the processing of personal data or the exercise of the rights provided for under the GDPR, the data subject may contact the Data Controller at the email address indicated above.

 

2. Sources and Categories of Personal Data Processed

Personal data is collected directly from the data subject when they:

  • complete the contact form available on the website;
  • send a communication by email;
  • contact Barberini Interiors by telephone;
  • request information, quotations or clarification;
  • express an interest in the services offered;
  • come into contact with Barberini Allestimenti S.r.l. at trade fairs, events, meetings, seminars or other professional occasions.

The personal data processed may include, by way of example:

  • first name and surname;
  • email address;
  • telephone number;
  • company or organisation;
  • professional role or job title;
  • the content of the message or enquiry;
  • information relating to the requested project or service;
  • any further information voluntarily provided by the data subject.

During browsing, certain technical data may also be collected, including the IP address, browser type, device used, pages visited and information concerning interactions with the website. The processing of this data is also described in the Cookie Policy.

Data subjects are requested not to include in the contact form any special categories of personal data pursuant to Article 9 of the GDPR, such as data concerning health, racial or ethnic origin, political opinions, religious or philosophical beliefs or sex life, unless this is strictly necessary.

 

3. Purposes and Legal Bases of Processing

The Data Controller may process the data subject’s personal data for the purposes set out below.

3.1 Responding to Requests for Information

Personal data is processed in order to:

  • respond to requests submitted through the contact form;
  • provide information about Barberini Interiors services;
  • manage requests for quotations;
  • provide technical or commercial clarification;
  • contact the data subject in relation to the enquiry received;
  • assess possible professional or commercial collaborations.

The legal basis for the processing is the performance of pre-contractual measures taken at the request of the data subject, pursuant to Article 6(1)(b) of the GDPR.

Providing the data marked as mandatory is necessary to enable the Data Controller to manage and respond to the request. Failure to provide such data may make it impossible to provide the requested response.

3.2 Establishment and Management of Contractual and Commercial Relationships

Personal data may be processed to establish, manage and perform contractual or commercial relationships with customers, prospective customers, suppliers, professionals and partners.

The legal basis is the performance of a contract or pre-contractual measures taken at the request of the data subject, pursuant to Article 6(1)(b) of the GDPR.

3.3 Compliance with Legal Obligations

Personal data may be processed to comply with obligations arising from laws, regulations, administrative, tax or accounting provisions, or requests made by the competent authorities.

The legal basis is compliance with a legal obligation to which the Data Controller is subject, pursuant to Article 6(1)(c) of the GDPR.

 

3.4 Sending Newsletters and Promotional Communications

Subject to the data subject’s specific consent, personal data may be used to:

  • send newsletters;
  • provide updates relating to Barberini Interiors and Barberini Allestimenti S.r.l.;
  • present projects, services and company activities;
  • send invitations to trade fairs, events, meetings and initiatives;
  • send informational, promotional and commercial communications.

The legal basis is the data subject’s consent, pursuant to Article 6(1)(a) of the GDPR.

Providing personal data for marketing purposes is optional. Refusal to provide consent will not affect the ability to use the website, submit a contact request or establish a commercial relationship with the Data Controller.

Consent may be withdrawn at any time, without affecting the lawfulness of the processing carried out before its withdrawal, by using the unsubscribe link included in the communications or by writing to info@barberini-interiors.com.

Submitting a request through the contact form does not automatically result in subscription to the newsletter.

3.5 Website Security and Protection of the Data Controller’s Rights

Personal data may be processed in order to:

  • ensure the security and proper functioning of the website;
  • prevent unauthorised access, fraud or unlawful use;
  • establish, exercise or defend the Data Controller’s rights in judicial or out-of-court proceedings.

The legal basis is the Data Controller’s legitimate interest in protecting its systems, business activities and rights, pursuant to Article 6(1)(f) of the GDPR.

3.6 Website Statistical Analysis

Subject to the user’s consent, where required under the applicable legislation, the website uses Google Analytics to collect statistical information concerning the use of its pages, browsing behaviour and user interactions.

The data is used to improve the website, its content and the browsing experience.

The legal basis is the user’s consent, expressed through the cookie preference management system.

For further information, users are invited to consult the website’s Cookie Policy.

 

4. Place and Methods of Processing

Personal data is processed using manual, electronic and digital tools, according to procedures strictly connected with the purposes described above and in compliance with the principles of lawfulness, fairness, transparency, data minimisation and confidentiality.

The data is processed by authorised personnel of Barberini Allestimenti S.r.l., particularly personnel working in the Marketing, Sales, Administration and Information Technology departments, within the limits of their assigned duties.

The Data Controller adopts appropriate technical and organisational measures to protect personal data against loss, destruction, alteration, disclosure, unauthorised access or unlawful processing.

The data collected through the contact form is recorded and managed within the CRM system used by Barberini Allestimenti S.r.l. to organise the enquiries received, manage contacts and follow up on commercial and professional communications.

The website is hosted and technically managed with the support of Acanto agency, which may process technical data, system logs and other information strictly necessary for the management, maintenance and security of the website.

The Data Controller does not carry out decision-making processes based solely on automated processing that produce legal effects or similarly significantly affect the data subject.

 

5. Retention of Personal Data

Personal data is retained only for the period strictly necessary to achieve the purposes for which it was collected, in accordance with the principle of storage limitation.

In particular:

  • data relating to contact requests is retained for the time necessary to provide the requested response and manage any subsequent commercial relationship;
  • data relating to contractual relationships is retained for the entire duration of the relationship and subsequently for the period required by applicable administrative, tax, accounting and legal obligations;
  • data processed for marketing purposes is retained until consent is withdrawn or erasure is requested;
  • data collected through Google Analytics is retained for the period configured within the service and specified in the Cookie Policy;
  • technical logs are retained for the period necessary to ensure the security and proper functioning of the systems;
  • data required to establish, exercise or defend a legal claim may be retained for the applicable statutory limitation period.

At the end of the relevant retention period, the data will be erased, anonymised or made permanently inaccessible, unless further retention is required by law.

 

6. Categories of Recipients to Whom Personal Data May Be Disclosed

Personal data may be disclosed, to the extent strictly necessary for the purposes described above, to the following categories of recipients:

  • authorised personnel of Barberini Allestimenti S.r.l.;
  • IT and security service providers;
  • software platform and CRM providers;
  • agencies responsible for the management, maintenance and development of the website, including Acanto;
  • hosting service providers;
  • statistical analysis service providers, including Google Analytics;
  • email and newsletter service providers;
  • administrative, tax, accounting and legal advisers;
  • technical, professional or commercial partners involved in managing the request or performing a contract;
  • public authorities and other parties to whom disclosure is required by law.

Parties processing personal data on behalf of the Data Controller are appointed, where required, as Data Processors pursuant to Article 28 of the GDPR.

An updated list of Data Processors may be requested by writing to info@barberini-interiors.com.

Personal data will not be sold, publicly disclosed or transferred to third parties for their own independent commercial purposes.

 

7. Links to Third-Party Websites and Platforms

The website contains external links to Google Maps, LinkedIn and Instagram.

These links do not, in themselves, result in the automatic transfer of the user’s data to the external platforms. When the user selects one of these links, they leave the Barberini Interiors website and voluntarily access the website or service operated by the relevant provider.

From that moment, personal data is processed by the operator of the destination platform in accordance with its own privacy notice.

Barberini Allestimenti S.r.l. does not control how Google, LinkedIn and Meta process personal data within their respective websites and therefore invites users to consult the relevant privacy notices.

Should maps, social media feeds, videos, widgets, buttons or other content directly embedded from external platforms be added to the website in the future, this Privacy Notice and the Cookie Policy will be updated accordingly.

 

8. Transfers of Personal Data Outside the European Economic Area

Some digital service providers used by the website, including Google and the CRM platform provider, may belong to international groups or process personal data outside the European Economic Area.

Any transfers to third countries will be carried out in compliance with Articles 44 and following of the GDPR, on the basis of:

  • an adequacy decision adopted by the European Commission;
  • Standard Contractual Clauses approved by the European Commission;
  • Binding Corporate Rules;
  • participation in a recognised transfer mechanism;
  • other safeguards or derogations permitted under the applicable legislation.

The data subject may request further information concerning international transfers and the safeguards adopted by writing to info@barberini-interiors.com.

 

9. Rights of the Data Subject

Pursuant to Articles 15 to 22 of the GDPR, the data subject may exercise the following rights, where provided for under the applicable legislation:

  • obtain confirmation as to whether or not personal data concerning them is being processed;
  • access their personal data;
  • obtain information concerning the source, purposes and methods of processing;
  • obtain information concerning the recipients or categories of recipients of the data;
  • obtain information concerning the applicable retention period or the criteria used to determine it;
  • request the rectification of inaccurate personal data;
  • request the completion of incomplete personal data;
  • request the erasure of personal data;
  • request restriction of processing;
  • receive the data in a structured, commonly used and machine-readable format;
  • request the transmission of the data to another controller, where applicable;
  • object to processing based on legitimate interests;
  • object at any time to processing for direct marketing purposes;
  • withdraw consent previously given at any time;
  • not be subject to decisions based solely on automated processing that produce legal effects or similarly significantly affect them.

Requests may be sent to: info@barberini-interiors.com

The Data Controller may request additional information where necessary to verify the identity of the person making the request.

 

10. Cookies

The website uses technical cookies and, subject to the user’s consent where required, analytics cookies or other tracking technologies.

Information concerning the cookies used, their purposes, duration and the methods available to manage or withdraw consent is provided in the website’s Cookie Policy.

 

11. Updates to this Privacy Notice

Barberini Allestimenti S.r.l. reserves the right to amend or update this Privacy Notice as a result of changes to legislation, organisational or technical changes, or changes relating to the services used by the website.

The updated version will be published on this page together with the relevant revision date.

 

Last updated: July 2026